We hope that the following information will help you to stay organized, understand what is required of you as a Team Captain and most importantly, will allow your team to enjoy a fun-filled day of activities at our event.
While this is a one-day event, your team’s activities should begin now. We ask each team to fundraise for this event to support our charity. While our goal is to raise $2,000 per team entered, our hope is that each team will surpass that amount and make this event an even greater success. There are prizes for the top individual and team fundraisers, but the real reward is knowing that you helped the local Charity we support.
Here are some suggestions to jumpstart your team’s fundraising.
1. Car Wash
This idea always works. Start with your staff and event branch out to the entire community. You can even charge extra for waxing, vacuuming, and other perks. Just be sure the basic fee gives a good wash!
2. Challenge Your Management
Get your organization’s management on board to match your donations!
3. Company Breakfast
This will work almost any time of the year. Cook some eggs, make pancakes, and you can either have a topping bar, or charge different fees for different amounts of pancakes and toppings (or both).
4. Bake Sale
Consider adding a competition element by having staff from different departments each bake themed treats. Pick a high-traffic spot and whatever you do be sure to have actually good stuff for sale.
5. Dunk Tank
Why not charge a reasonable fee to get the boss dunked? This old staple of carnivals and company picnics is always a delight!
For more great fundraising tips, check out great article!
This checklist is designed to give you quick reference to the minimum activities you and your team should be undertaking to ensure your participation in Corporate Challenge is a success. Each item is explained in more detail on the pages that follow.
FIRST STEPS (Following your online registration)
Like us on Facebook, Instagram and Twitter Have your teammates like us too and remember we share a lot of info and run special contests for valuable time off
Recruit 8-12 team members for your team (everyone must be 19+ years of age) You may want to have 14 people register in case some of your teammates drop off closer to the event date
Decide on a team name
Choose a first mate (a co-captain to help you along the way) – this will help you manage your team
Invite all team members and volunteers to register and join your team (online here)
Create your team and personal fundraising pages
Decide if your team is going to fundraise online, use pledge sheets, hold a fundraising event, or all of the above
Set ambitious fundraising goals and monitor your teams’ progress (Note: $2,000 fundraising target for each team – 10 teammates = $200 each) Many teams will set more aggressive targets
Provide team members with resources required to fundraise properly (i.e. pledge sheets found here)
Send Windsor Corporate Challenge your fundraising events so we can help advertise and/or showcase online through our social media platforms
Check above for some fundraising suggestions
ALONG THE WAY
Decide on team uniforms to promote your company (typically t-shirts or themed costumes)
Place your food order online
Decide if your team wants to have a tent as your home base and a place to eat and rest between games – if you do not have a tent you can rent one through an outside company (see FAQs below) Don’t forget chairs and tables too
ABSOLUTELY NO ALCOHOL IN YOUR TENT AREA
No barbeques allowed in the tent area s this is a fire safety issue
Delegate responsibility to team members for items required on event day
Keep in touch with your team members to ensure they are meeting their fundraising goals
CAPTAIN’S MEETING – (6-8 weeks before the event)
Invite your co-captain and attend the info meeting where we reveal details and game info
Plan a follow-up meeting with your team to share
DAY BEFORE EVENT
In-person registration for each of your team members at the event (Vollmer Complex pavilion) or The Job Shoppe office to pick up wristbands and swag bags
Your team can set up your tent onsite at the Vollmer Complex
Remind team members that they must complete the sign off waiver and pick up wristbands at Vollmer Complex pavilion or The Job Shoppe office
Communicate last minute information to your team
Arrive early (remember opening ceremony starts at 8:30 am sharp)
Collect all last minute fundraising from team members and submit all offline donations to captains tent before the opening ceremony
Pick up your game schedule
Attend Opening Ceremonies at 8:30 am with your team
Get Ready for your first event
Remind team members to have fun and be safe
Ensure your team is at each event on time
Make sure your team gets home safely
Remit any outstanding fundraising monies to Windsor Corporate Challenge
Share your experience with your organization and thank participants
Provide us with your comments, concerns and suggestions via an online survey
Watch our Facebook and Instagram pages for event pictures and remember to share your photos as well
Windsor Corporate Challenge teams are required to have a minimum of 8 people at each event. Most teams register up to 12 people as this allows team members to sit out of a game, bathroom breaks, etc.
Should anyone from your organization want to volunteer instead of participating on your team, please have them complete the Volunteer Application Form.
Yes, you will be able to participate in all the game day events for Windsor Corporate Challenge. Your schedule will have 10 predetermined slots of 15-minute breaks to allow your team to rest, stay hydrated and eat.
The entry fee is used to offset the costs of running Corporate Challenge (i.e. event costs, tent rentals, equipment rentals, waste containers, security, police, volunteer lunches etc. etc.). All net funds including any balance of the team’s entries fees, all funds raised on event day (i.e. food sales), and 100% of the monies fundraised by the teams participating in Corporate Challenge go directly to a local Windsor Charity. Not one penny will go to waste nor do any monies associated with this event go to any other source. All members of the Corporate Challenge Committee are volunteers and are providing their time and efforts at no charge.
The entry fee is used to offset the costs of running Corporate Challenge (i.e. event costs, tent rentals, equipment rentals, waste containers, port-o-potties, security, police, volunteer lunches etc. etc.). All net funds including any balance of the team’s entries fees, all funds raised on event day (i.e. food sales), and 100% of the monies fundraised by the teams participating in Corporate Challenge go directly to a local Windsor Charity. Not one penny will go to waste nor do any monies associated with this event go to any other source. All members of the Corporate Challenge Committee are volunteers and are providing their time and efforts at no charge.
If you have participated in Windsor Corporate Challenge before we recommend telling your team members about your first-hand experience and all the fun you had! If this is your first year participating, we recommend that you show your team our poster, send out emails to keep your team members engaged, and set up meetings to keep track of your fundraising goals.
There are a variety of events you will be participating in on game day. Some of the events are physical, some will challenge your mind, and some involve water!
If one of your team members cannot attend, you can simply register another member to your team for game day.
You add additional team members by visiting the Windsor Corporate Challenge website and registering them. This must be done before game day, as these new members will need to sign off on waiver and get their wristband.
We’re sorry to see you go but we understand. Even with the best intentions sometimes our plans do not come to fruition. We will take care of removing your team from our registration database.
As for the registration fee…. if you are withdrawing your team 45-days prior to the event you are able to request a refund of your registration fee. Any teams who withdraw after May 2nd will have their registration fee converted to a donation and a charitable tax receipt will be issued.
If you would still like to participate in the event, we can always use extra volunteers. If you are interested, please let us know.
This is not a goodbye but a see you soon. Hopefully, your team will sign up for next year’s event.
Windsor Corporate Challenge sets a minimum donation amount to ensure that the selected charity will receive enough funds to complete their goal.
All cash donations raised by your team must be handed in by the team’s captain on the event day at the captain’s check in prior to opening ceremonies.
Donations are collected online through RaceRoaster and each team members profile page. Printable forms are available to download following these questions.
Windsor Corporate Challenge can act in your place to deliver your donation to the selected charity.
- Windsor Corporate Challenge will provide your receipt for the registration fee.
- The charity will issue receipts for online donations via email for all donations over $25.00 within 1 month of the donation.
- The charity will issue recipes for day of cash donations via email for all donations over $25.00 within 2 months of the event day.
- Swag bag
- Wrist band
- Final waiver
You are required to pick up your participant kit and sign the waiver to legally be allowed to participate.
You can pick up your participant kit the day before the event from 8 am to 7 pm at either
- The Job Shoppe, 12137 Tecumseh Rd. E., Tecumseh On, N8N 1M2
- The Vollmer Complex, 2121 Laurier Pkwy, Windsor, ON N9J 0B4
- If each one of the over 1,500 participants decided to pick up their participation kit on the day of the event, there would be an extreme delay. This would affect start times, schedules, and ultimately the whole day.
- If you have a special circumstance, please contact firstname.lastname@example.org to arrange a pickup time for your participation kit the day of the event.
No because the final waiver involves crosschecking ID as this is a licensed event and participants must have their wrist band applied by a WCC member
The wristbands are required to verify that you are 19 years of age. Because the Windsor Corporate Challenge is a liquor licensed event, you must be 19 years of age to take part.
Due to fire regulations, you CANNOT bring a BBQ onsite. Not to worry, we will have food available for purchase from our onsite vendors either with your team’s pre-order or during the designated lunch break onsite. All proceeds from food sales go towards the charity.
EVENT DAY QUESTIONS
Come prepared to have fun and get dirty. We suggest that team members bring running shoes, towel, sunscreen, hat, change of shoes/clothes for the end of day and anything else they may feel necessary for an outdoor event.
The Windsor Corporate Challenge will take place rain or shine! Please check your local weather station the day of your event and bring the appropriate protective clothing.
Your event schedule will be available to download from the website the day before the event. You will also be provided a paper copy of the schedule on event day.
The online app will be available the day before the event begins.
The Vollmer Complex has an outdoor washroom facility.
Yes, first aid will be on site for the entire event day.
The opening ceremony typically involved an introduction of the event, a word from the charity and a quick warm-up session.
The Windsor Corporate Challenge does not provide lockers for the event. Your personal belonging are best left in your locked vehicle or with someone you trust in your tent space. Windsor Corporate Challenge does not take responsibility for any lost or stolen items.
Every team is provided with a 10×10 space for your team. These spaces are marked and a map is provided to team captains prior to the event day. Please note that organizations with multiple teams may have a combined space. Please email email@example.com with any special requests.
Each team is provided with a team number and designated tent spot at Vollmer. Teams can set up their tent onsite at their designated spot either the day before the event from 10am to 7pm or the day of before 7:30 am. Please note that Windsor Corporate Challenge will have an overnight security team onsite to ensure the safety of event equipment.
The Vollmer Complex offers several parking lots for team member to utilize. Please note that Vollmer Complex will have its own regularly scheduled activities occurring on our event date and therefore parking is first come first serve. We recommend carpooling with your team members.
You are more than welcome to bring your company’s branded vehicle however it must be parked in the general parking lot. Teams are not allowed to bring any vehicles (branded or not) onto the grass or tent area – this is for everyone’s safety.
Winners are announced at the end of the day after all the events have finished. You can keep track of your score by using the Windsor Corporate Challenge event app.
Following the Captain’s Meeting on Wednesday, May 13th, the full presentation will be posted.