FAQs

Windsor Corporate Challenge recommends that you have five (5) plus two (2) substitutes on game day.

Yes, you will be able to participate in all the game day events for Windsor Corporate Challenge. Your schedule will have predetermined slots of 15-minute breaks to allow your team to rest, stay hydrated and eat.

The entry fee of $500 per team is used to offset the costs of running Corporate Challenge (i.e. event costs, tent rentals, equipment rentals, waste containers, security, police, volunteer lunches etc. etc.). All net funds including any balance of the team’s entries fees, all funds raised on event day (i.e. food sales), and the monies fundraised by the teams participating in the Windsor Corporate Challenge go directly to the event’s charity of choice for the year. Not one penny will go to waste nor do any monies associated with this event go to any other source. All members of the Windsor Corporate Challenge Committee are volunteers and are providing their time and efforts at no charge.

In addition to the registration fees collected, corporate and in-kind sponsors help to offset the cost of running the Windsor Corporate Challenge (i.e. event costs, tent rentals, equipment rentals, waste containers, port-o-potties, security, police, volunteer lunches etc. etc.). All net funds including any balance of the team’s entries fees, all funds raised on event day (i.e. food sales), and 100% of the monies fundraised by the teams participating in Corporate Challenge go directly to a local Windsor Charity. Not one penny will go to waste nor do any monies associated with this event go to any other source. All members of the Corporate Challenge Committee are volunteers and are providing their time and efforts at no charge.

If you have participated in Windsor Corporate Challenge before we recommend telling your team members about your first-hand experience and all the fun you had! If this if your first year participating, we recommend that you show your team our poster, send out emails to keep your team members engaged, and set up meetings to keep track of your team’s fundraising activities and goal.

There are a variety of events you will be participating in on game day. Some of the events are physical, some will challenge your mind, and some involve water!

Despite our best laid plans, life can sometimes get in the way and team members may need to bow out of the event. This is why we recommend having two substitutes on your team. Additionally, you can substitute out a team member as long as they complete their online registration using the Race Roster portal.

You add additional team members by visiting the Windsor Corporate Challenge website and registering them. This must be done at least five (5) days before the event date, as these new members will need to sign off on waiver and get their wristband.

We’re sorry to see you go but we understand. Even with the best intentions sometimes our plans do not come to fruition. We will take care of removing your team from our registration database.

As for the registration fee….  you can transfer your registration fee to a donation and a charity tax receipt will be issued OR if you withdrawing your team 30 days prior to the event we can issue a refund cheque. Please advise which option your team would prefer. Please note that the Windsor Corporate Challenge is unable to issue a refund if we are within 30 days of the event due to logistical reasons.

If you would still like to participate in the event, we can always use extra volunteers. If you are interested, please let us know.

This is not a goodbye but a see you soon. Hopefully, your team will sign up for next year’s event.

All cash donations raised by your team must be handed in by the team’s captain on the event day at the captain’s check in prior to opening ceremonies for their session.

Donations are collected online through Race Roaster and each team members profile page. Printable pledge forms are available to download and you will find the link following the FAQ questions.

Windsor Corporate Challenge can act in your place to deliver your donation to the selected charity.

• Windsor Corporate Challenge will provide your receipt for the registration fee.
• The charity will issue receipts for online donations via email for all donations over $25.00 within
  60-days of Windsor Corporate Challenge’s closing ceremony
• The charity will issue recipes for day of cash donations via email for all donations over $25.00 within
  60-days of Windsor Corporate Challenge’s closing ceremony

You are required to pick up your participant registration swag bag and sign the waiver to legally be allowed to participate.

All participant registration swag bag must be picked up the day BEFORE the event. To assist in this process, team members can visit one of the two following locations for pick up:

• The Job Shoppe, 12137 Tecumseh Rd. E., Tecumseh On, N8N 1M2 between 7:30 am and 4:00 pm
• Vollmer Complex, 2121 Laurier Pkwy, Windsor, ON N9J 0B4 between 8:00 am to 7:00 pm

 If each one of the over 1,500 participants decided to pick up their participation kit on the day of the event, there would be an extreme delay. This would affect start times, schedules, and ultimately the whole day. The Windsor Corporate Challenge WILL NOT BE ISSUING participant registration swag bag on the day of the event.

Unfortunately, Team Captains or any other Team Members CAN NOT pick up other team member’s participant registration swag bag because of the final waiver involves crosschecking ID as this is a licensed event. All participants must have their wristband applied by a Windsor Corporate Challenge committee member.

Wristbands are required to verify that you are 19 years of age. Because the Windsor Corporate Challenge is a liquor licensed event, you must be 19 years of age to take part.

The Windsor Corporate Challenge will take place rain or shine! Please check your local weather station the day of your event and bring the appropriate protective clothing.

Your team’s event schedule will be provided to the team captain when they check in on the event day.

The online app will be available the day before the event begins.

The Vollmer Complex has an outdoor washroom facility located near the captain’s check in and lunch area.

Yes, first aid will be on site for the entire event day.

The opening ceremony typically involved an introduction of the event, a word from the charity we are supporting and a quick warm-up session.

The Windsor Corporate Challenge does NOT provide lockers for the event. Your personal belonging are best left in your locked vehicle or with someone you trust in the communal tent space. The Windsor Corporate Challenge does not take responsibility for any lost or stolen items.

This year, the Windsor Corporate Challenge will be suppling a communal tent area for all teams to share. This differs from past years and teams will NOT be allowed to bring their own tent this year.

The Vollmer Complex offers two designated parking lots for the Windsor Corporate Challenge event as the Vollmer Complex will have its own regularly scheduled activities occurring on our event date.

• All participants will be require to use the two designated parking lots only
• All team captain’s will be provided with a map indicating where their team is required to park along with parking passes
• Each vehicle is required to display the parking pass on its dashboard when onsite at the Vollmer Complex
• Any participants caught using the other parking lots will be asked the move their vehicles and may have their car towed away at their expense if we can not locate you to have it moved
• We recommend carpooling with your team members

You are more than welcome to bring your company’s branded vehicle however it must be parked in one of the two designated parking lots and have a Windsor Corporate Challenge parking pass on display.

Teams are not allowed to bring any vehicles (branded or not) onto the grass, filed, tent or pavilion areas – this is for everyone’s safety. Anyone caught with a company vehicle on the field will be asked the move their vehicles and may have their car towed away at their expense if we can not locate you to have it moved.

Winners are announced at the closing ceremony following the event date.